Authorized Applications

Authorized Applications

This article will give an overview of authorized applications.

You will learn:

  1. What authorized applications are?
  2. What certified applications are?
  3. Which applications are Anchor certified?
  4. How authorized applications work in action?
  5. What admin approved applications are?
  6. How to add admin approved applications?

What are the authorized applications?

Assuming access rules are satisfied, authorized applications  will be permitted to consume plain text. 

What are Anchor certified applications?

Anchor maintains a list of certified applications, which are applications that have been reviewed by Anchor to ensure plain text does not leak from their normal operations. Anchor allows the organization to disable certified applications.
Note, the organization takes responsibility for how these applications handle data.
The following applications are Anchor certified:

Application

Description

Microsoft Word

Word processor developed by Microsoft

Microsoft PowerPoint

Presentation program developed by Microsoft

Microsoft Excel

Spreadsheet application developed by Microsoft

Microsoft Access

Database management system developed by Microsoft

Microsoft Publisher

Desktop publishing platform developed by Microsoft

Acrobat Reader

PDF reader provided by Adobe

Acrobat DC

Software produced by Adobe to view, create, manipulate, print, and manage files 

Irfan Image Viewer

Open-source image viewer

Libre Office

Open-source office suite

WordPad

Basic word processor created by Microsoft

Tableau Desktop

Data visualization created by Tableau Software



Using authorized applications

For example, Notepad is not an authorized application, so opening a protected file in this application will not allow the user to consume the data. This can be demonstrated using the following steps:

  1. Within a protected folder, create a .txt file.

  2. Notice an Anchor symbol has been added to the file. This means the file is now encrypted with the default access rules. 


  3. Right-click the new file and open it with WordPad, an Anchor certified application. Add some content to the file and close it. 


  4. Right-click the file and open it with Notepad. Notice you will not have access to plain text since Notepad is not an authorized application. 



What are admin approved applications?

Organizations may also maintain a list of admin approved applications. These applications are not certified by Anchor but may be approved by the organizations admin to consume controlled content.
Add Admin Approved Applications
  1. Open the Anchor dashboard.
  2. Navigate to the User Roles tab. 
        
  3. Find which user role you want to edit. Hover over the three dots under 'Actions' and click on 'Edit'                              ‚Äč
  4. Click on the Authorized Applications tab. 
  5. Click on the New Admin Approved Application. 

  6. Enter the application name and executable path. Then click 'Add.'
  7. To save changes, click the Update button in the upper right corner.



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